How is an e-mail transmitted

Mail migration made easy - migrate messages to new account

Peter Stelzel-Morawietz

How practical: only one or two private e-mail accounts! But how do you get all the existing messages from your other accounts there? No problem, the migration is very easy.

EnlargeHalf a dozen mail accounts or even more make it difficult to keep track of your own messages. PC-WELT shows how you can summarize your previous emails in one account.

Let's be honest: Do you carry around one or the other e-mail account from earlier times with you? The mail program on the PC makes the various accounts unnecessarily confusing, the "collection services" for querying several mail accounts often only support three accesses and manual logging in to various webmailers is even more cumbersome.
A central email address is needed. The PC-WELT advisor “Setting up the perfect e-mail address” explains what is important when choosing the provider, which functions are important and how you can get the perfect e-mail address.

Outlook and Thunderbird: move messages to the new account

If the new mail account works on the basis of IMAP, the move is comparatively easy. To do this, you can access your e-mails with a locally installed client such as Outlook or Thunderbird. Set up the new account in the local mail program and make sure to select the IMAP function and the associated server during configuration. Mostly Outlook and Thunderbird now do this automatically via a database query.

EnlargeThe new account in the mail program (here Thunderbird) can be set up quickly. You can then move your emails from the old to the new account without much effort.

Thunderbird tips and tricks

In principle, the existing messages in your mail client can now be moved from the old to the new account simply by dragging and dropping the mouse. In contrast to POP3, IMAP also enables file uploads. But before you start the complete move, try a few test emails. In addition, by holding down the Ctrl key at the bottom left of the keyboard while dragging the content with the mouse, you can also copy it. To be on the safe side, keep everything in the old account for now.

Thunderbird automatically creates a copy anyway when you move one or more subfolders. So here you should manually delete the contents of the old account after the successful migration. In Outlook, moving even works with the existing folder structure.

No experiments: back up emails before migration

So that nothing can go wrong when moving messages that have been collected over the years, you should back them up with MailStore Home beforehand. In addition, it is advisable to transfer larger amounts of data in stages, e.g. first the inbox or even just a subfolder from it. Because everything runs over your Internet connection, so the migration takes time depending on the available bandwidth. For example, a 16,000 DSL line with the standard upload rate of one Mbit / s needs more than two hours for one GByte - and one GByte quickly accumulates in the mailbox with various attachments.

Furthermore, some mail providers limit the daily amount of data allowed for uploading and downloading; Google, for example, limits IMAP uploads to 500 MB per day. Look or ask the new provider if necessary.

EnlargeMailstore Home archives any email account, but is also able to export this data again - ideal for moving to a new email account.

By the way: Moving via the local mail program also works, of course, if you previously called up your messages via POP3, then they are stored locally anyway. And even if you normally edit your emails in the browser, i.e. via the provider's web interface, moving via the "detour" local client is recommended. To do this, install Thunderbird, set up the previous and new mail accounts, move the messages from the old to the account and then - if desired - work again with the new provider via the web interface.

MailStore Home can also be used for the migration: First you create a backup of the existing mail account, which you then upload to the new provider using the "Export emails -> IMAP mailbox" function and entering the appropriate server data. The migration takes time, but it runs completely smoothly. A tip: If the server connection fails, change the settings under “Access via” from “IMAP” to “IMAP-TLS” or “IMAP-SSL”.

Migration via cloud service providers is a matter of trust

EnlargeThe German company Audriga offers a cloud-based move from one email account to another for just under 12 euros per email address.

If you want to save yourself the detour via the local program or if you only have a slow internet connection with a large amount of data, you can also have the move done by a service provider. Then the data does not run on your PC, but directly from the server of one mail provider to that of the other and thus completely independent of the speed of your connection.

There are a number of cloud services for mail migration, but some are based in the USA. If you don't want to entrust your data to a company like MigrationWiz or MoveMyMail, you can fall back on the German company Audriga. The Karlsruhe provider moves a mail account up to a data volume of 25 GB for 11.90 euros. To do this, you select the old and the new mail provider, enter your mail addresses and passwords, pay via PayPal and start the move. The whole thing can even be tried out with the latest emails for free.

EnlargeThe Aid4Mail tool (on DVD) lives up to its name because it converts and prepares mail archives in various formats for the desired program.