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Create a base group and add members using Azure Active Directory

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You can create a base group through the Azure Active Directory (Azure AD) portal. For the purposes of this article, a base group is added to a single resource by the resource owner (administrator) and includes certain members (employees) who need to access that resource. For more complex scenarios such as dynamic memberships and creating rules, see the documentation for managing Azure Active Directory users.

Group and membership types

There are several types of groups and memberships. The following information explains each type of group and membership and why they are used so that you can decide which options to use when creating a group.

Group types:

  • security. This type of group is used to manage members and computer access to shared resources for a group of users. For example, you can create a security group for a specific security policy. This allows you to grant a group of permissions to all members at the same time instead of adding permissions to each member separately. A security group can have users, devices, groups, and service principals as members, and users and service principals as owners. For more information about managing access to resources, see About managing access using Azure Active Directory groups.
  • Microsoft 365: This type of group provides collaboration opportunities by giving members access to shared mailboxes, calendars, files, SharePoint sites, and more. You can also use this option to give access to the group to people outside of your organization. A Microsoft 365 group can only contain users as members. Users and service principals can own a Microsoft 365 group. For more information about Microsoft 365 groups, see About Microsoft 365 Groups.

Membership types:

  • Assigned: This option allows you to add specific users as members of this group with unique permissions. For the purposes of this article, we'll use this option.

  • Dynamic user: We use dynamic membership rules to add and remove members automatically. When a member's attributes change, the system checks your dynamic group rules for the directory to determine whether or not the member complies with the rule requirements (if added) or no longer complies (if removed).

  • Dynamic device: With this option you can use dynamic group rules to automatically add and remove devices. When a device's attributes change, the system examines your dynamic group rules for the directory to determine whether or not the device complies with the rule requirements (if added) or no longer complies (if removed).

    Important

    You can create a dynamic group for either devices or users, but not both. In addition, you cannot create a device group based on the device owner's attributes. Device membership rules can only reference device attributes. For more information on creating a dynamic group of users and devices, see Create a Dynamic Group and Check Status.

Create a base group and add members

You can create a base group and add your members at the same time. To create a base group and add members to it:

  1. Sign in to the Azure portal with the global administrator account for the directory.

  2. Are you looking for Azure Active Directoryand select that option.

  3. Select on the side Azure Active Directory the option groups and subsequently New group out.

  4. The area New group is displayed and you must fill in the required information.

  5. Choose a predefined one Group type out. For more information about group types, see Group and membership types.

  6. Create one Group namesand add it. Choose a name that is easy to remember and that makes sense to the group. It is checked whether the name is already being used for another group. If the name is already in use, you will be prompted to change the name of your group to avoid duplicate names.

  7. Add a Group email address or accept the e-mail address that was added automatically.

  8. Group description: If necessary, add a description of your group.

  9. Choose a predefined one Membership Type (Required) out. For more information about membership types, see Groups and Membership Types.

  10. click on Create. When the group is created, members can be added to it.

  11. Select on the side group the area Members and then look on the page Select member the members to be added to your group.

  12. When you're done, choose Choose out.

    The page Group overview is updated and then shows the number of members that have now been added to the group.

Enable or disable the group welcome email

When a new Microsoft 365 group is created, a welcome message is sent to all users added to the group - regardless of whether the members are added dynamically or statically. When attributes of a user or device change, all dynamic group rules in the organization are processed to determine possible changes to membership. Added users will then also receive a welcome message. You can turn off this behavior in Exchange PowerShell.

Next Steps

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