What are some resume sorting software


  • What is an Applicant Tracking System (ATS)?

An ATS is software that HR departments use. It can be used to filter out those who would like to be invited to an interview from a large number of applicants.


  • How does an ATS work?

An ATS works in a similar way to Google. The largest Internet search engine in the world can do one thing above all: catalog a lot of information and, when asked for key words, pull out the appropriate entries from this catalog. An ATS works in the same way. It catalogs all incoming applications in such a way that the files can be searched through at lightning speed.

First, the software captures the texts in the résumés and all other documents and copies them. Then these texts are automatically divided into individual terms and keywords. These are sorted into different categories, such as work experience, contact information, qualifications or work experience. This creates a catalog from all applications that can be searched for keywords.

  • What criteria does an ATS use when searching for applications?

Those who advertise a position have previously defined which qualifications are important to them. These qualifications give rise to the key words for which the HR managers want to search through the incoming texts. The ATS software first displays the most suitable applications based on the key terms in the text.

  • What can I do so that the ATS puts me at the top?

Applicants used to spend a lot of time looking for original formulations for applications. It was often about being as creative as possible in order to stand out. Now the point is not to formulate creatively, but to orientate yourself on key terms.

For example, key terms are the terms an employer uses in a job posting. They should always be part of your cover letter and résumé. A good source of key terms is the social media profiles of employees of the company you are applying to. Anyone who reads on Xing or LinkedIn how they describe their positions and tasks can also use these terms themselves.

But that is not the end of the job. Web connoisseurs know that Google also shows related terms when searching for a key term. This is exactly the case with ATS solutions. They also reward applications with a better ranking in the search results if you use important terms that are not directly in the job advertisement. When it comes to a position in accounting, terms such as "accounting" or "double bookkeeping" should also appear in the application.

  • How often should I include keywords in my cover letter and résumé?

Better too much than too little - that is the rule of thumb. It is worthwhile to incorporate all relevant terms into the texts more than once. It is best to mention them wherever the content is appropriate. Anyone who has worked in several positions should describe what they have done in each of them - and of course also use the key terms relevant to the job. The reason: For example, if you only have the word “accounting” once in your résumé, you will get fewer experience points from the software than someone who has already had three or four jobs in which you have carried out this activity.

In order to get even more experience points, you can also use other stations, such as training, to include key terms and write: "Training to become an accountant, focus: accounting."

  • How good is an ATS? Does it really find the best applicants?

Unfortunately, no. Tests show that many systems are very error-prone. Even simple formatting errors mean that CVs are not read out correctly. Inserted photos can also mess up software. However, HR departments still use them because they are of great help - even if their ratings are sometimes wrong.

  • Can you trick an ATS?

You can optimize your own documents to a certain extent by using key terms. And first providers such as Resume even offer software that writes the application in such a way that the ATS can understand it optimally.

Conclusion: Today, taking the hurdle ATS is often part of the application process if you want to end up with a job. If you use the right keywords when writing your application, you are well on the way to mastering this challenge.